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NOTICE & AGENDA STRAFFORD COUNTY DELEGATION EXECUTIVE COMMITTEE MEETING
Friday 22 May 2020, 09:00am
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Commissioners

GEORGE MAGLARAS, Chairman

ROBERT J. WATSON, Vice Chairman

DEANNA S. ROLLO, Clerk

________________

Treasurer

PAMELA J. ARNOLD

________________

County Administrator

RAYMOND F. BOWER

STRAFFORD

COUNTY COMMISSIONERS

WILLIAM A. GRIMES

Justice & Administration Building

259 County Farm Road, Suite 204

Dover, New Hampshire  03820

Telephone: (603) 742-1458

Fax: (603) 743-4407

Click to download documents

 EC_Update_May_2020_Final

Executive_Committee_Meeting_Minutes_February_28_2020

First_Quarter_Budet_Report_2020

MEMORANDUM

TO:             Strafford County Delegation’s Executive Committee

FROM:       Strafford County Commissioners Maglaras, Watson and Rollo

DATE:        May 15, 2020

SUBJECT:  First Quarter Budget 2020 Report Meeting – Friday, May 22, 2020 9:00 a.m.

                    ZOOM Teleconference: Topic: Strafford County Delegation Executive Committee, Time: May 22, 2020 09:00 a.m.

Join Zoom Meeting: https://zoom.us/j/91342638070

Meeting ID: 913 4263 8070

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Meeting ID: 913 4263 8070

Find your local number: https://zoom.us/u/aeDX1guihE

The first video meeting in Strafford County history has been scheduled by Delegation Chairman Peter Schmidt. A meeting of the Executive Committee has been set for Friday, May 22, 2020 at 9:00 a.m. via Zoom (see above for call-in information).  Life in the Time of a Pandemic requires enhanced safety measures! Included and attached are the following documents: Meeting Notice and Agenda and Salary Line Item Transfers for 2020 and Motion, First Quarter Budget Report, Connections for Health/IDN Executive Committee Report, and Executive Committee Meeting Minutes of February 28, 2020 for your review.

At this time we will be asking you to approve borrowing $13,899,000 in anticipation of taxes to pay the County’s financial obligations for the second half of 2020; approve the minutes of the February 28, 2020 Executive Committee meeting; review and approve the First Quarter Budget Report; review and approve salary line item transfers for 2020 for union and non-union personnel; and any other business that may come before the Executive Committee at that time.

The first quarter budget is in line with projections. You will notice the very beginnings of COVID-19 related expenses hitting in the first quarter. We recognize that COVID-19 will have an expense and revenue impact on the 2020 budget. We are monitoring these impacts weekly and are very satisfied that we have systems in place to first and foremost—protect all those we serve against the COVID-19 virus. In addition, we are monitoring expenses and maximizing COVID reimbursements in every way possible. We know we are serving a high-risk population and our employees are a high exposure group.

We completed negotiations with all unions in the County: Sheriff’s Office, Riverside Rest Home, and the House of Corrections. We set aside funds for the settlement in the Proposed Budget that was approved on March 11, 2020. In addition to the above noted attachments, we have included motions for the transfers to move the budgeted raises to the appropriate salary lines.

We will be providing you with an update on the County’s policies and procedures that have been put in place with regard to protecting our residents, inmates and staff from the COVID-19 virus. We are taking all necessary precautions to prevent the virus from spreading anywhere on the County Complex; to date, we have no known cases. All procedures continue to remain in place and have been adhered to by our loyal and dedicated staff. We are very proud of all the front-line employees who are working diligently to protect our more frail and elderly residents at the rest home, the more susceptible population at the House of Corrections, any necessary transports being made by the Sheriff’s Office, and all those we come in contact with on a limited basis as the Courthouse. The Commissioners are very appreciative of the wonderful people we have working at the County!

We look forward to discussing the First Quarter Budget report with you at the Zoom meeting on May 22nd. If you have any questions regarding this report or any of the other material herein, please do not hesitate to contact us. If you are unable to attend the meeting via Zoom, please call or e-mail Jean Miccolo, Administrative Assistant at 516-7100 or jmiccolo@co.strafford.nh.us, and notify her to be excused.

Attachments

NOTICE AND AGENDA FOR PUBLIC MEETING

STRAFFORD COUNTY DELEGATION EXECUTIVE COMMITTEE MEETING

FRIDAY, MAY 22, 2020, 9:00 A.M.

ZOOM Teleconference: Topic: Strafford County Delegation Executive Committee

Time: May 22, 2020 09:00 AM Eastern Time (US and Canada)

Join Zoom Meeting: https://zoom.us/j/91342638070

Meeting ID: 913 4263 8070

One tap mobile

+19292056099,,91342638070# US (New York)

+13017158592,,91342638070# US (Germantown)

Dial by your location

+1 929 205 6099 US (New York) - +1 301 715 8592 US (Germantown) - +1 312 626 6799 US (Chicago)

+1 669 900 6833 US (San Jose) - +1 253 215 8782 US (Tacoma) - +1 346 248 7799 US (Houston)

Meeting ID: 913 4263 8070

Find your local number: https://zoom.us/u/aeDX1guihE

HELPLINE:   Call 603-516-7100 or email: jmiccolo@co.strafford.nh.us with any issues accessing the meeting. If the public is unable to access the meeting, it will be adjourned.

Due to the COVID-19/Coronavirus crisis and in accordance with Governor Sununu’s Emergency Order #12 pursuant to Executive order 2020-04, the Executive Committee is authorized to meet electronically. Please note there is no physical location to observe and listen contemporaneously to the meeting. In accordance with the Governor’s Emergency Order, this is to confirm that this is a public meeting and we are providing public access via Zoom and telephone, with additional access possibilities by video or other electronic means. The public is encouraged to access the meeting remotely via the ZOOM access number noted above and time will be made available to receive public input. Instructions and meeting documents are available for review on the County Website at https://co.strafford.nh.us. The public can submit comments or concerns via phone to 603-516-7100 or via email to jmiccolo@co.strafford.nh.us, or via mail to Strafford County Executive Committee, 259 County Farm Rd., Suite 204, Dover, NH 03820, or written comments may be dropped off at the County Courthouse Security Desk. Meeting documents are available for review on the County Website, https://co.strafford.nh.us or by calling 603-516-7100. All votes that are taken during the meeting shall be done by roll call vote.

1.       Call Meeting to Order

2.       Pledge of Allegiance to the Flag

3.       Moment of Silence

4.       Read Notice of Public Meeting

5.       Roll Call

6.       Approve Minutes of Executive Committee Meeting of February 28, 2020

7.       Approve 2nd Round of Tax Anticipation Note Borrowing of up to $13,899,000 for 2020

8.       Report on Integrated Delivery Network Program, Connections For Health

9.       Authorize Line Item Transfer from Proportionate Share Pool to State of NH Transfer to Fund IDN Region 6 in the amount of $436,468.02

10.    Update on COVID-19

11.    Review and Approve First Quarter 2020 Budget Report

12.    Approve Distribution of Previously Approved Salary Schedules for the Union Contracts and Non-Union Agreement to the Appropriate Budgetary Line Item As Per Document Entitled “Strafford County 2020 Line Item Transfers”

13.    Any Other Business Which May Legally Come Before the Committee

14.    Adjournment

If you require further information or are unable to attend the meeting, please notify Jean Miccolo, Administrative Assistant at the County Commissioners’ Office at 516-7100. I look forward to seeing you at that time.

                                                     

Enclosures

Cc: Delegation Members/Elected Officials/Department Heads/Courthouse Security/Courthouse Café

Strafford County 2020 Salary Line Item Transfers

Motion to Approve Distribution 

I hereby motion to approve the distribution of the salary schedules for the Union Contracts and Non-Union Agreements to the appropriate budgetary line items, as per the 2020 Approved Budget Amounts:

                           House of Corrections Union Settlement                                                $208,348

                           Sheriff’s Office Union Settlement                                                                       $101,428

                           J&A & RRH Non-Union Settlement                                                                       $532,486

                           County Attorney’s Office Wage Re-Grades                                                        $ 61,000

                           RRH Union Settlement                                                                                        $335,021

Location Zoom Meeting